The DC Public Education Fund hosts an annual awards ceremony to honor DC Public School educators. Having worked with the same planner for almost a decade, the Ed Fund wanted a new planning partner who could work seamlessly with their team and elevate the evening’s events.
Over 75 sponsors. For most non-profit events, sponsors are the ones who make it happen. We managed over 75 sponsors – emailing invoices, donor packets, gathering logos and marketing slides and making sure benefits were fulfilled. Most importantly we were available at any time to answer questions and to let them know how important they were to the client and event.
Hard seating and ticketing. We managed all of the hard seating for 2,500 guests which included ticketing. A few weeks out from the event as RSVP’s came in, we worked in a cloud based app to seat guests and sponsors. We created the seating diagram from scratch to coordinate with the Kennedy Center seating map. We then individually labeled and stuffed every ticket by hand!
Our client took a chance on us after working with the same planner for years. They felt like they were able to let go of the reigns fairly quickly and were comforted in knowing our team would be taking care of the event, but most importantly, their sponsors/donors and teachers. They were so happy that they asked us to plan their anniversary gala just a few months later.
AV/Lighting/Venue – Kennedy Center
Photography – Eli Turner
Production – Nouveau Productions