The DC Public Education Fund hosts an annual awards ceremony with post reception. This was our first year at POV. We aimed to continue our track record and create a fun evening for educators and sponsors where they could unwind.
Transferring 350 guests using a shuttle service of four motor coaches. We knew each motor coach would have to take at least two trips to get every guests to the reception a few blocks away. We didn’t ask guests to move after the ceremony in order to let the first waive of guests leave and not leave anyone standing out in the cold. As events tend to go, it was no problem having half the guests grab another cocktail until their bus was ready!
Keeping 350 guests patient as they waited in line at the W to take the single elevator to the rooftop. There is only one dedicated elevator that goes to the rooftop of the hotel. We had 350 guests to move who mostly all arrived at the same time. While checking them in and confirming they had their VIP bracelets the hotel cranked up the lobby music and passed glasses of champagne to everyone in line.
Our client was excited once again to host their event at a new venue. It was the perfect space for their group and they found it easy to transition with us from one venue to the next.