The DC Public Education Fund hosts an annual awards ceremony. After a two year venue change, we looked into new space at Warner Theatre. Given the complexities of a new venue, we had to relay logistics information to not only vendors, but guests as well, who had become accustomed to the previous spaces.
New venue. The client was apprehensive about moving the event to a new venue after so many years at the same two spaces. We brought in art deco inspired decor to work with Warner’s existing look and used Occasions Caterers (a favorite and one their guests are used to), to bring back familiarity.
Little space for guest check-in during cold weather. The vestibule entrance at Warner is very small. We added extra check-in staff than we normally provide in order to expedite guests as quickly as possible and get them in out of the cold.
Making VIP’s feel special. We did hard seating for sponsors and sat them in the balcony level which has fantastic views of the stage. These seats are also coupled together and with each is a small table. On these tables, we had Occasions pre-plate a charcuterie and cheese board along with iced champagne and glasses. Throughout the show, sponsors were able to place drink and hors d’oeuvres orders with their private waiter.
Our client was excited once again to host their event at a new venue. It was the perfect space for their group and they found it easy to transition with us from one venue to the next.
Catering – Occasions
DJ – DJ Stylz
Floral – Blue Vanda Design
Lighting/Venue – Warner Theatre
Photography – Eli Turner
Production – Nouveau Productions
Translators – Transperfect
Videography – Fischer